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Article VII
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Officers, Duties, Standing Committees and Board of Directors
Section
1 ─ Officers
A. Elected Officers shall be:
President, Vice President, Secretary,
and PAC Treasurer.
B. Appointed Officers shall be the
Financial Review Officer and
Parliamentarian. They shall be appointed by the President with the
approval of
the elected officers.
C. Term of office for officers and
Committee Chairs shall be two
(2) years or until their successors are elected. No officer may serve
more than
two consecutive terms.
D. Officers shall be installed at the
December meeting and may be
installed on line. They shall assume their duties on January 1.
E. A person who has served in an
office for more than one year of a
full term shall be deemed to have served a full term in such office.
Section 2 ─ Duties of Officers
A. The
President shall:
1. Preside at
all meetings of the club and of the Board of
Directors.
2. Have
general supervision of the work of the organization.
3. Appoint the
Financial Review Officer and Parliamentarian.
4. Appoint the
Chairs of all committees with the exception of the
nominating committee. These
appointments
must receive the approval of the elected and appointed officers.
5. Serve as
ex-officio member of all committees except the
Nominating Committee.
6. Review
on-line payments made by the treasurer.
B. The Vice-President
shall:
1. Act as an
aide to the President.
2. Perform
such duties as assigned to her by the President.
3. Act in the
President’s absence or inability to serve.
4. Be
responsible for programs
5. Assume the
office of President should it become vacant.
C. The
Secretary shall:
1. Keep a
factual and unbiased record of the proceedings of all
meetings of the organization and the Board of Directors Committee
2. Post
on-line the minutes of all meetings of the club and of the
Board of Directors
3. Keep a
record of attendance at all Board of Director Meetings.
4. Be
custodian of all records of the club.
D. The PAC
Treasurer shall;
1. Act as
custodian of all funds of the club.
2. Pay all
bills upon authorization electronically.
3. Assist
President in reviewing online transactions.
4. Give a
report at each regular meeting of the organization.
5. Register
with the appropriate state authorities.
6. Submit, in
a timely manner, all reports required.
7. Abide by
all laws pertaining to her position or the
organization.
8. Submit all
records at the end of term for review or audit.
9. Keep an
alphabetical list of all members, and, when required,
file it with the OFRW and/or NFRW.
10. All records
must be submitted at the end of the year for review
or audit.
E. The
Financial Review Officer shall:
1. Examine the
books of the Treasurer at the end of her term
2. Submit a
written report to the Board of Directors.
F. The
Parliamentarian shall:
1. Attend
regular and Board of Directors meetings.
2. Give advice
on parliamentary procedure;
3. Call the
first meeting of the Nominating Committee and instruct
the Committee regarding their responsibilities in accordance with the
bylaws.
G. Delivery of
Records: All
officers and all committee chairs shall deliver all records, files and
properties of the club to their successors before December 31 of the
year in
which they are retiring from office unless otherwise directed by the
President.
Section 3 ─ Committees
A. The
President may create committees as are necessary to promote
the work of the club with the approval of the other elected officers.
B. All
Committees shall report to the membership as
requested by the President.
Section 4 ─ Board of Directors
A. The Board
of Directors shall consist of the elected officers,
appointed officers, immediate past president, and the committee chairs.
B. A quorum
for a meeting of the Board of Directors shall be a
majority of the Board of Directors.
C. The Board
of Directors shall have the authority to transact any
necessary business between general membership meetings, to make
recommendations
as to the policies of the organization, and to advise the President.
D. The Board
of Directors will set the date and time of regular
on-line meetings.
E. A vote may
be conducted by email between meetings of the Board
of Directors or General Meetings. A decision can be determined only
after a
response has been received from a majority of the voting body. Any
votes that
have been taken by email shall be ratified at the next meeting.
F. The Board
of Directors shall have the authority to fill Elected
Officer vacancies that occur between elections by a two-thirds (2/3)
vote of
the Board membership. Ballots may be emailed or mailed for anonymity.
Members
who mail ballots must do so within seven calendar days of emailed
notification,
as evidenced by
G. All
decisions relative to the distribution of funds shall be
approved by the Board of Directors.
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PAC Treasurer:
Marcie Garrison Longenecker
Erin Ineman
